Managing a Location During Filming On Site

Excited to share insights from managing a filming location on-site!

Ensuring smooth operations during a shoot day involves meticulous planning and coordination. Here’s a comprehensive guide for managing a location during filming:

STEP 1: Coordinating in Advance of Shoot

• Power & Cabling: Assess available power, cable routes, and potential trip hazards.
• Lights & Air Con: Understand control mechanisms and liaise with building engineers if necessary.
• Rigging & Floor Protection: Coordinate with production suppliers and ensure floor protection where needed.
• Facility Contacts: Obtain contact details for engineers, building managers, and security.
• Waste Management: Arrange for rubbish disposal and recycling bins.
• Safety & Security: Verify fire safety measures, asbestos concerns, and security needs.
• Equipment & Facilities: Ensure access to necessary equipment, PPE, and amenities.
• Logistics: Plan loading areas, water points, toilets, and back-of-house spaces.

STEP 2: During the Shoot

• Radios & Oversight: Maintain communication and oversee filming activities to ensure safety and adherence to agreements.
• Location Department: Ensure the satisfaction of the location department to foster positive relationships.

STEP 3: After the Shoot

• Maintenance: Monitor toilets, rubbish collection, and cleanliness post-shoot.
• Condition Assessment: Assess any damages and ensure reinstatement of areas used.
• Clean-up & Restoration: Remove temporary signage, turn off lights, and restore the location to its original state.

STEP 4: After the Strike

• Walkthrough & Reconciliation: Conduct a thorough inspection with the location manager, reconcile costs, and gather feedback for improvement.

Effective management of a filming location requires attention to detail, proactive communication, and collaboration with all stakeholders involved. By following these steps, we ensure a seamless and successful filming experience while preserving the integrity of the location.